Meeting was called to order at 1:02 by President Gary Tucker.
Gary introduced our new General Manager, Petrona Hernandez to the membership and gave her the floor.
Petri introduced herself, she has lots of condominium experience, properties of 700-144 units. She reported on her first month on the job, getting to know the staff and owners. Her plans include the remodeling of the kitchen and bath cabinets, floor tile in hallways, carpet cleaning, concrete restoration and some painting. She mentioned “Cookies by the Pool” where she brings cookies around on Friday afternoons for those around the pool.
Jim Dobbs: In his first year on the board, Jim was given shared responsibilities for personnel. He chaired the team put together to search for a new manager to replace Mary. The result of this was the hiring of Petri. Jim hopes to reduce board micro-managing of the staff.
Charles Lea, Treasurer: We had management issues this fiscal year, with billing errors and costly boat problems. He says this year has been challenging financially, probably resulting in a net loss.
Rosemary Smith, Secretary: Nothing to report except that she did the mailing for the annual meeting and election.
Gary Tucker, President: As we all knew, Gary did not run for reelection this year. (When he became president, he said that he would only serve two more terms.) With regard to the boats, he says he has instituted a spreadsheet to track all boat income and expenses. He says that he’s aware that some owners are in favor of getting rid of the boats altogether, but he thinks that’s premature.
He also stated that we currently have about $600,000 in our reserve accounts, and will put in another $200,000 this coming year, for a total of $800,000.
Alden Corley: Alden’s been working on the planning for updates of the kitchen and bathroom cabinets. He hopes to be able to have them all done during maintenance month next September. He says he also helped with the windows.
Charlie Weidner: Charlie is hoping to be able to institute some kind of surveillance system at the Hawks Nest. We had some very serious disturbances last summer, and this could help.
Lew Werth, Vice President: During his tenure as VP we have revamped the sprinkler system, hooked up to the municipal sewer, got rid of the treatment plant, did extensive concrete repair, painted the building and installed new hurricane windows.
By-Law amendment: The results of the owner vote on the amendment were announced. The results were 116 votes “yes”, 9 votes “no”. Gary gave an explanation of what precipitated the need for this amendment. Last summer there were several disturbances resulting in fights, destruction of property and police involvement. Apparently, several owners and guests were completely out of control, and there was nothing in the by-laws that would enable management to discipline those causing the problem. The new amendment allows persons breaking the rules to be fined if they refuse to stop the behavior. If the fines aren’t paid, we will have recourse to sue in court to collect the fines.
Jim Dobbs stated that now would be a good time to revise our rules and regulations and bring them up to date.
Old Business: Gary says were are trying to get the window company to take some responsibility for the leaks in some of the units on the East end of the building. So far he’s not having much luck.
New Business: We are hoping to get the floor tile replaced in the 5th floor hallway in September, and maybe one more floor this year also.
Owner Norman Moore made the following motion: Eliminate one of the boats, and if the remaining one can’t pay for itself, get rid of that one too. Seconded by Joe Shipman. Discussion: Gary says it isn’t fair to make that kind of a decision this year due to the unusual (and questionable) expenses that have occurred. Bob Hogg said that at the very least, the there should be a completely separate account for the boats segregating the income and expenses from the rest of the Hawks Nest finances. Norm stated that there was no reason that we should be in the boat business at all. He said that the reason we had boats in the first place was to attract buyers in the beginning. We no longer have to do that, with units selling recently for $15,000 and up. There was more discussion, and questions from Joe Shipman.
The question was called, and the vote of those present was 67 “yes” and 43 “no”. HOWEVER, Secretary Rosemary Smith was in possession of proxies representing 221 weeks, and she voted all of them “no”, resulting in failure of the motion.
Owner Bill Bergey brought up an interesting question: Do the board members receive a per diem payment while away from home on board business, and if so, for what purpose? Answer: yes, for meals. $12 for breakfast, $13 for lunch, and $25 for dinner. Bill then asked if the board members were required to provide receipts to prove the expenditures? Answer: no. Bill said then that he had looked through the minutes of the meetings that were held during the time that the per diem payments were approved, apparently unanimously, by the board, and could find no mention of this action in the minutes. Neither the Secretary, Rosemary Smith, nor any of those present who were on the board at that time had any idea how this action did not make it into the minutes, but all agreed that it hadn’t. Bill’s position was that if this didn’t appear in the minutes, it didn’t officially happen, and any payments were improper. With that, Bill moved that the per diem payments be discontinued immediately until such time as the board properly reinstates it. Gary Tucker seconded. During discussion, several members of the board indicated that they would voluntarily pay back any per diem payments that they had received. Further, Charles Lea made a “Substitute Motion”, seconded by Jim Dobbs, that the board reinstate the payments at this time and that all board members pay back the payments that they had received. Rosemary reminded the board that she was in possession of 221 proxies and that she would vote “no” because she didn’t think that the board members should have to repay the money that was improperly paid to them. Accordingly, the substitute motion was defeated. A vote was then taken on the original motion which made no mention of repayment, and that was approved. Bob Hogg then made a motion identical to Charles Lea’s substitute motion except with no mention of repayment. That was seconded and approved, including by Rosemary’s 221 votes.
Approval of budget: Gary moved that the budget be approved, it was seconded and approved.
Gary noted that he had several letters form owners with various concerns. He said the board would address them.
Owner Paul Smith got up and congratulated the board for all they have accomplished over the last few years.
Election Results: By this time all the votes had been counted and the results were as follows:
Alden Corley – 320 votes, ELECTED
Charles Weidner – 281 votes, ELECTED
Richard Holmes – 239 votes, ELECTED
Martin Shapiro – 217 votes
Keith Gilliver – 192 votes
Lowell Ladd – 134 votes
George Burck – 16 votes
Motion to adjourn by Bill Bergey, seconded by Charles Lea, unanimous.